Privacy Policy

MwalimuLink (accessible at www.mwalimu.info) is operated by Schools Net Kenya, a registered educational consultancy entity in Nairobi, Kenya. We are committed to upholding the highest standards of data confidentiality, integrity, and privacy for all platform users — including teachers, student teachers, school administrators, and academic researchers.

This Privacy Policy governs your use of our digital platforms, portals, mobile interfaces, and recruitment tools. By registering an account or accessing MwalimuLink, you acknowledge and agree to the practices outlined herein.

To deliver accurate matchmaking between educators and educational institutions, we collect the following categories of data:

• Teacher & Student Educator Information: Full name, national identity number, TSC registration number, email address, telephone contact, academic transcripts, degree/diploma certificates, teaching subjects, curriculum experience (CBC, 8-4-4, Cambridge, IB), and curriculum vitae (CV).
• Institutional Information: School name, Ministry of Education / KNEC center code, county, postal address, principal/administrator contact details, and institutional billing records.
• Practicum & Academic Research Data: University/college affiliation, Teaching Practice (TP) requests, and submitted publication abstracts or full-text PDF documents.
• Technical & Log Data: IP address, device operating system, browser type, pages viewed, and session timestamps to prevent unauthorized access.

Data gathered by MwalimuLink is used strictly for legitimate educational and recruitment purposes:

• Facilitating direct school-teacher recruitment and candidate shortlisting.
• Coordinating student teacher practicum placements via the Teaching Practice (TP) Hub.
• Publishing and syndicating peer-reviewed pedagogical findings and educational articles in the Publications Hub.
• Verifying institutional credentials against Ministry of Education directories to eliminate fraudulent job postings.
• Processing secure subscription and service payments via authorized mobile money (M-Pesa) and banking channels.
• Transmitting transactional service alerts, shortlisting notices, and system security notifications.

MwalimuLink does not sell, rent, or lease personal user information to commercial data brokers. We share data only in the following specific circumstances:

• With Subscribed Schools: Verified school administrators can access candidate profiles matching their vacancy subject combinations.
• With International Placement Partners: When a teacher explicitly opts in to overseas recruitment matching.
• Service Providers: Vetted infrastructure providers (e.g. SMTP email gateways, SMS delivery, secure payment processors) operating under strict non-disclosure obligations.
• Legal Mandate: When required by Kenyan law enforcement or court order in compliance with the Data Protection Act 2019.

We deploy robust technical and organizational measures to safeguard your information against loss, theft, and unauthorized alteration. Communication between your browser and our servers is secured with TLS 1.3 encryption. Passwords and credentials are cryptographically hashed.

User records are retained for as long as your account remains active or as required by applicable educational licensing and financial auditing standards.

As a data subject under the Kenya Data Protection Act 2019, you retain the right to:

• Access: Request a digital copy of all personal information held in your profile.
• Rectification: Correct any outdated or inaccurate educational records or contacts.
• Erasure: Request permanent deletion of your profile and uploaded certificates.
• Object: Opt out of marketing notifications or directory indexing at any time.

MwalimuLink uses essential session cookies to authenticate logins, maintain your active portal state, and remember your display preferences. You can adjust your browser settings to decline non-essential cookies, though certain portal features may require authentication cookies to function.

If you have questions regarding this Privacy Policy, wish to exercise your statutory data rights, or need to report a privacy concern, please contact our Data Protection Team: